Worklog Attributes
Worklog attributes are custom fields that appear on every time entry. Use them to capture structured metadata that your billing or reporting requires — such as activity type, service category, travel indicator, or project phase. All worklog attribute configuration is in Admin → Time Tracking → Worklog Attributes.Attribute types
| Type | What it stores | Use case |
|---|---|---|
| TEXT | Free-form text up to a reasonable length. | Notes, reference numbers, custom descriptions. |
| SELECT | One value chosen from a predefined list of options. | Activity type (Consulting, Development, Support), service category, phase. |
| NUMBER | A numeric value. | Travel distance, quantity, unit count. |
| BOOLEAN | A yes/no checkbox. | Travel day indicator, on-call flag, internal flag. |
| URL | A clickable web link. | Link to an external ticket, invoice, or reference document. |
System attributes
Some attributes are marked as system attributes. These are created by Collabase for internal use and cannot be deleted. Their type also cannot be changed. System attributes appear in the same attribute list and behave the same way for users — they are simply protected from accidental removal.Required attributes
Mark an attribute as Required to prevent time entries from being saved without a value for that field. A required attribute without a value shows a validation message in the entry dialog. Use required attributes sparingly. Requiring too many fields slows down entry creation and reduces adoption.Creating a worklog attribute
Go to Admin → Time Tracking → Worklog Attributes
You need instance admin access to manage worklog attributes.
Enter a name and key
The Name is the label shown to users in the entry dialog (for example, “Activity Type”). The Key is a short identifier used internally — it is auto-lowercased and cannot contain spaces (for example,
activity_type). The key cannot be changed after creation.Select the type
Choose TEXT, SELECT, NUMBER, BOOLEAN, or URL based on what kind of value you need to capture.
Add options (SELECT type only)
If you chose SELECT, click + Add Option for each option in the dropdown. Enter the display label for each option. Options can be reordered and edited after creation.
Toggle Required if needed
Turn on Required if the field must be filled in before a time entry can be saved.
Worklog attributes appear on every time entry, for every user. Consider keeping the list concise — four to six attributes is a practical limit before the entry dialog becomes cumbersome. If you need different attributes for different contexts, use a SELECT attribute to let users classify the entry instead of adding more separate fields.
Editing an attribute
Click the attribute name in the list to open the edit dialog. You can change the name and, for SELECT attributes, add or remove options. You cannot change the type of an existing attribute. If you need a different type, create a new attribute with the correct type and deactivate or delete the old one.Deleting an attribute
Click the attribute name, then click Delete. You can only delete an attribute that is not a system attribute. Deleting an attribute removes it from the entry dialog immediately. Existing time entries that already have a value for the deleted attribute retain the stored value in the database, but the attribute no longer appears in the UI.Where attributes appear
Worklog attributes are visible in three places:| Location | How they appear |
|---|---|
| Time entry dialog (create) | All attributes appear as fields below the core entry fields (date, duration, task, etc.). Required attributes are marked with an asterisk. |
| Time entry dialog (edit) | Same as create — all attributes shown with their saved values pre-filled. |
| Report exports | Attribute values appear as additional columns when you export report data. This makes it possible to filter and group by activity type in spreadsheet tools. |