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A Space is the main organizational unit in Collabase. Think of it as a department, a project, or a product area. A single Collabase instance can have as many Spaces as you need, each with its own members and settings.

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What a Space contains

Every Space can have four apps active inside it:
  • Docs — pages, templates, and a collaborative knowledge base
  • Test Management — test cases, test runs, and quality tracking
  • Automation — workflow pipelines that run in the context of the Space
  • Intranet — announcements and team news
You can enable or disable each app per Space in the Space settings.

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Who can see a Space

Each Space has a visibility setting:
SettingWho can access
PrivateOnly members you explicitly invite
InternalAll logged-in users on your Collabase instance
PublicAnyone, including people without a Collabase account
Visibility controls who can discover and read the Space. Even in an Internal Space, only members with the right role can create or edit content.

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Spaces are isolated

Content, members, and settings in one Space do not affect any other Space. This makes Spaces a reliable boundary for access control — you can give a contractor access to one Space without exposing anything else on your platform.

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Creating a Space

1

Click New Space in the sidebar

You need the global Admin role, or the platform must be configured to allow all users to create Spaces.
2

Fill in the Space details

Enter a name and optionally a description. The URL slug is generated from the name automatically.
3

Set the visibility

Choose Private, Internal, or Public. You can change this later.
4

Enable apps

Select which apps to activate. You can change this at any time in the Space settings.
5

Invite members

Add people and assign them a role. See Permissions for what each role can do.
The Space URL (slug) is set when the Space is created and cannot be changed afterwards.