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A space is a self-contained workspace with its own members, modules, and content. Think of it as a department, a product area, a project, or a team. A single Collabase instance can have as many spaces as you need. Spaces are isolated from each other. Content, members, and settings in one space do not affect any other space. This makes spaces a reliable boundary for access control — you can give a contractor access to one space without exposing anything else on your platform.

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What a space contains

Each space can have the following modules enabled: Each module can be enabled or disabled independently in the space settings. Disabled modules are hidden from the sidebar — existing data is preserved and restored when the module is re-enabled.

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Space visibility

Each space has a visibility setting that controls who can access it: Visibility controls who can discover and read the space. Even in an Internal space, only members with an appropriate role can create or edit content. You can change the visibility at any time in the space settings.

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Space URL structure

Every space has a unique short identifier called a slug. The slug appears in the URL for every page in that space:
The slug is set when the space is created and cannot be changed afterwards. All links within Collabase use the slug — changing it would break existing URLs. Choose the slug carefully.

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Creating a space

1

Click New Space in the sidebar

The button is at the bottom of the space list in the left sidebar. You need the Admin instance role, or the platform must be configured to allow all users to create spaces.
2

Enter a name and description

The name is displayed throughout the interface. The URL slug is generated from the name automatically — you can edit it before saving.
3

Choose an icon and color

Select an icon and color to help users identify the space quickly in the sidebar.
4

Set the visibility

Choose Private, Internal, or Public. Private is the safest default for new spaces. You can change this later.
5

Enable modules

Select which modules to activate in this space. You can enable or disable modules at any time after creation in the space settings.
6

Invite members

Add team members and assign each a space role. See Permissions for what each role allows.

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Space roles

Every member of a space has one of four roles. What each role can do is defined by the space’s Permission Scheme. Space Admins always have full access to the space regardless of the scheme. The scheme only governs what Managers, Members, and Viewers can do. See Permissions for the full breakdown of what each role can do by module and scheme.

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Space home (cockpit)

When you open a space, the first page you see is the space cockpit — a summary view that shows:
  • Recent activity across all modules in the space
  • Tasks assigned to you within this space
  • Quick links to each enabled module
  • Pinned pages or announcements (if configured by the space owner)
The cockpit gives team members a single starting point each day without needing to navigate into individual modules.
The left sidebar lists all spaces you are a member of. Click any space to open its home page (cockpit), which shows a summary of recent activity, assigned tasks, and module shortcuts. Spaces you are not a member of are not visible in the sidebar unless the space is set to Internal or Public visibility. Use the space switcher at the top of the sidebar to jump quickly between spaces.

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Spaces vs. projects

Spaces and projects serve different purposes: A space typically contains multiple projects. For example, a “Product” space might contain separate projects for different product releases.

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Archiving vs. deleting a space

Archive a space when work is complete but you want to keep the content for reference. Delete only when you are certain the content is no longer needed.
  • Space Settings — rename, manage members, enable modules, archive or delete a space
  • Permissions — space roles and how they interact with instance roles
  • Search — searching across all spaces you have access to
Last modified on June 23, 2026