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Collabase uses two layers of permissions. Every user has a global role that controls what they can do on the platform, and within each Space they have a Space role that controls what they can do inside that Space.

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Global roles

RoleWhat they can do
AdminFull access — manage users, Spaces, and all platform settings
CollaboratorNormal user — can access and contribute to the Spaces they are invited to
ViewerRead-only — can read content in Spaces they are invited to, but cannot create or edit

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Space roles

Within a Space, each member has one of these roles:
RoleWhat they can do
OwnerFull control of the Space — manage members, settings, and delete the Space
AdminManage members and automations, create and edit all content
MemberCreate and edit content, run automations
ViewerRead-only access

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Permissions by role

ActionOwnerAdminMemberViewer
Create and edit pages✅✅✅❌
Create test cases and runs✅✅✅❌
Record test results✅✅✅❌
Build automations✅✅❌❌
Run automations✅✅✅❌
Manage Space members✅✅❌❌
Change Space settings✅❌❌❌
Delete the Space✅❌❌❌

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How the two layers work together

Global roles and Space roles layer on top of each other. A global Viewer who is invited to a Space as a Member can create and edit content there — the Space role grants additional permissions within that Space. A global Admin has full access everywhere, regardless of their Space role.
When in doubt, give users the global Collaborator role and invite them to individual Spaces with the appropriate Space role. This gives you precise control without over-permissioning anyone.

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Groups

Instead of inviting users to Spaces one at a time, you can use Groups.
1

Create a Group

Go to Admin → Groups and create a new Group. Add the users who belong to it.
2

Grant the Group access to a Space

In the Space settings, go to Members, add the Group, and assign it a Space role. Every member of the Group inherits that role.
3

Manage access centrally

When you add someone to the Group, they automatically get access to all Spaces the Group has. When you remove them, access is revoked across all those Spaces at once.
Groups are ideal for onboarding. Create a Group per team, grant it access to the right Spaces, and add new hires to the Group — done.