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Collabase has two layers of permissions that work together. Every user has a global role that governs platform-level access, and within each Space, members have a Space role that controls what they can do inside that Space.

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Global roles

Global roles are assigned by a platform administrator. They determine what a user can access across the entire Collabase instance.
RoleWhat they can do
AdminFull platform access — manage users, Spaces, and all global settings
CollaboratorNormal user — can access Spaces they are invited to, and create content within them
ViewerRead-only access — can read content in Spaces they are explicitly invited to, but cannot create or edit anything

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Space roles

Within each Space, members have a Space role that controls their permissions in that Space specifically.
RolePermissions
OwnerFull control — manage members, configure all Space settings, and delete the Space
AdminManage members, configure automations, create and edit all content
MemberCreate and edit content, run automations manually
ViewerRead-only — can comment if the Space allows viewer suggestions

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What each role can do by app

CapabilityOwnerAdminMemberViewer
Create and edit pages✅✅✅❌
Publish / verify pages✅✅✅❌
Create test cases and suites✅✅✅❌
Start test runs✅✅✅❌
Record test results✅✅✅❌
Create and edit automations✅✅❌❌
Run automations manually✅✅✅❌
Manage Space members✅✅❌❌
Change Space settings✅❌❌❌
Delete the Space✅❌❌❌

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How roles are additive

Global roles and Space roles layer on top of each other. A global Viewer who is invited to a Space as a Member can create and edit content in that Space, because the Space role grants additional permissions beyond the global baseline. A global Admin has full access everywhere, regardless of their Space role in any individual Space.
When in doubt, grant users the global Collaborator role and invite them to Spaces individually with the appropriate Space role. This gives you precise control without over-permissioning.

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Group access

For large teams, inviting users one at a time becomes impractical. Groups let you grant Space access to many users at once.
1

Create a Group

Go to Settings → Groups and create a new Group. Add the users who should belong to it.
2

Grant the Group access to a Space

Open the Space settings and navigate to Members. Add the Group and assign it a Space role. Every member of the Group inherits that role in the Space.
3

Manage membership centrally

When you add a user to the Group, they automatically gain access to all Spaces the Group has been granted. When you remove them, access is revoked across all those Spaces simultaneously.
Groups are useful for onboarding. Create a Group for each team and grant it access to the Spaces that team uses. New hires get access to the right Spaces as soon as you add them to the right Groups.