Logging Time
The Times view is a calendar where you create and manage time entries. You can switch between day, week, and month views to see your logged hours, and entries are colour-coded to show whether they are billable. Navigate to Times using the sidebar. If you do not see it, ask your administrator to check that the Time Tracking module is enabled for your space.Creating a time entry
Open the entry dialog
Click any empty time slot on the calendar to open the entry dialog pre-filled with that date and time, or click + Log Time in the top-right corner to open a blank dialog.
Fill in the entry details
Complete the fields as needed (see the field reference below). At minimum, enter a duration and a date.
Entry fields
| Field | Description |
|---|---|
| Date | The date the work was performed. Defaults to today. |
| Duration | How long the work took. Accepts several formats — see the note below. |
| Description | Optional free-text note about what was done. |
| Task | Link the entry to a specific task. Start typing to search across all projects you have access to. |
| Project | The project this time belongs to. Auto-filled when you select a task, or select manually. |
| Team | Associate the entry with a time tracking team for filtered reporting and approval routing. |
| Account | The billing account (client, retainer, or cost center) this time should roll up into. |
| Billable | Toggle on to mark this entry as billable. |
| Billable % | What percentage of the logged time is billed to the client. Defaults to 100 when Billable is on. |
| Custom Attributes | Any worklog attributes configured by your admin (activity type, service category, etc.). |
Duration formats — Collabase accepts any of these:
1h 30m, 1:30, 90 (treated as minutes), or 1.5h. All formats are converted to minutes internally.Billable % over 100 — entering a value above 100 is intentional for round-up billing scenarios where clients are billed for more than the actual time logged. For example, a 45-minute call billed as a full hour would be
133%.Using the timer
The built-in timer lets you track time as you work instead of entering it manually after the fact.Start the timer
Click the Start Timer button at the top of the Times view. The button changes to a live counter showing elapsed time in HH:MM:SS format.
Work normally
The timer continues running in the background as you navigate around Collabase. The elapsed time is shown in the sidebar button so you always know it is active.
Stop the timer
Click the timer button again to stop it. The entry dialog opens automatically with the duration pre-filled based on the elapsed time.
Only one timer can run at a time. Starting a new timer will prompt you to stop the current one first.
Editing and deleting entries
To modify or remove an existing entry:Find the entry on the calendar
Switch to the day, week, or month view that shows the entry. Entries are displayed as coloured blocks labelled with the description or task name.
Workload progress
If your administrator has set up a Workload Plan for you or your team, a progress bar appears at the top of each day column in the calendar. The bar shows how many hours you have logged against your daily target.- Grey bar — below target for the day.
- Green bar — target reached or exceeded.
Viewing billable status
Each calendar entry displays a small badge showing the billable percentage when Billable is on:- Green badge — entry is marked billable. The number shows the billable percentage (e.g.
100%or75%). - No badge — entry is non-billable.