Time Tracking
Collabase Time Tracking lets your team log hours directly against tasks and projects, work through a structured monthly approval workflow, and produce billable reports for clients or internal cost centers. Everything is connected — time logged on a task appears in reports, rolls up into timesheet periods, and is priced according to your billing rules.
Core features
Log Time
Use the calendar view to log entries by day, week, or month. Start a live timer or enter duration manually.
Timesheets
Group entries into monthly periods. Submit for review, get approved or rejected, and finalize the record.
Reports
Drilldown summaries by account, space, project, task, and user — with billable totals and flexible filters.
Teams
Group users for approval routing, report filtering, and individual billable targets.
Billing Rules
Define hourly rates, multipliers, flat fees, and non-billable overrides per space, team, user, or activity type.
Accounts
Named billing containers that group time entries by client, retainer, or cost center.
Admin setup
Configure the building blocks for time tracking before users start logging time.Holiday & Workload Schemes
Define non-working days and set daily hour targets per user or team. These drive the workload progress bar on the time calendar.
Worklog Attributes
Add custom fields to every time entry — activity type, service category, or any metadata needed for billing and reporting.
All admin configuration lives under Admin → Time Tracking. You need instance admin access to create and manage accounts, teams, billing rules, holiday schemes, workload plans, and worklog attributes. See Time Tracking — Admin Setup for the full configuration checklist.
Who can see what
Access to time entries is scoped by role. The table below summarizes what each role can view.| Role | Own entries | Team entries | All entries |
|---|---|---|---|
| User | Yes | No | No |
| Team Lead | Yes | Yes (own team only) | No |
| Admin | Yes | Yes | Yes |
Getting started
- An admin configures at least one Account to use as a billing container.
- An admin creates Teams and assigns members with entry dates.
- An admin sets up Workload Plans so users see daily targets on their calendar.
- Users navigate to Times in the sidebar and start logging time.
- At the end of each month, users submit their timesheet for review.
- Admins or team leads approve timesheets from the Pending Approvals gadget on the Home page.
- Admins run reports to review billable hours by account, project, and user.