Enabling Brain
Go to Admin → Settings → AI and toggle Collabase Brain to on. Then choose and configure your AI provider below. When Brain is disabled, all AI features are hidden from users.Choosing an AI provider
Collabase works with local and cloud AI providers. Choose the option that fits your requirements.Ollama
Runs AI models on your own server. No data leaves your infrastructure. Recommended for organizations with strict data residency requirements.
OpenAI
Use GPT-4o or other OpenAI models via the OpenAI API. Requires an API key.
Google Gemini
Use Gemini models via Google AI Studio. Requires an API key.
Azure AI Foundry
Enterprise OpenAI models deployed in your Azure subscription.
Groq
Fast cloud inference with a generous free tier.
Configuring a provider
Navigate to Admin → Settings → AI and select your provider.Ollama (runs on your server)
Ollama runs AI models locally. Install Ollama on your server first and pull the model you want to use.| Field | Description |
|---|---|
| Ollama URL | The address where Ollama is running — e.g. http://localhost:11434 |
| Model | The model name to use — e.g. llama3.2 |
OpenAI
| Field | Description |
|---|---|
| API Key | Your OpenAI API key |
| Model | The model to use — e.g. gpt-4o-mini |
Google Gemini
| Field | Description |
|---|---|
| API Key | Your Google AI Studio API key |
| Model | The model to use — e.g. gemini-2.0-flash |
Azure AI Foundry
| Field | Description |
|---|---|
| Endpoint URL | Your Azure AI Foundry deployment URL |
| API Key | Your Azure API key |
| Model | The deployed model name |
Groq
| Field | Description |
|---|---|
| API Key | Your Groq API key from console.groq.com |
| Model | The model to use — e.g. llama-3.3-70b-versatile |
What users can do with Brain
Once configured, users can type/ai anywhere they write content to open the AI action menu:
| Action | What it does |
|---|---|
| Generate | Write content from a prompt |
| Summarize | Condense the current page or selected text |
| Improve writing | Refine grammar, clarity, and tone |
| Fix spelling & grammar | Correct errors only — tone is preserved |
| Make shorter / Make longer | Adjust the length of the selected text |
| Translate | Translate selected text to another language |
Semantic search (Brain chat)
When Semantic Search is enabled in Admin → Settings → AI, users can ask questions about your Collabase content in plain language and get answers based on what is actually in your pages. Enable it and choose an embedding source:- Same as AI provider — uses the same provider you configured above. Works for most setups.
- Custom provider — use a separate provider for search. Useful if you want a dedicated embedding model.
Data and privacy
Using Ollama (local)
Using Ollama (local)
All AI processing stays entirely on your own server. No content is sent to any external service. This is the recommended option for organizations with strict data residency requirements.
Using cloud providers (OpenAI, Gemini, Azure, Groq)
Using cloud providers (OpenAI, Gemini, Azure, Groq)
Content processed by AI is sent to the respective provider’s API. Review each provider’s data processing agreement to understand how they handle your data. API keys are stored encrypted and are never logged.