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Collabase Docs

Collabase Docs is the built-in knowledge base for every Space. Teams use it to write and maintain technical specifications, runbooks, onboarding guides, meeting notes, process documentation, and anything else that needs to be written down and found again later. Every document is a page. Pages live in a nested tree inside their Space, support rich text with slash commands and embeds, track their full version history, and can be restricted to specific users or groups.

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What’s inside Docs

Pages

Rich-text documents organized in a hierarchical tree. Supports Standard, Blog, and Canvas page types with full version history.

Templates

Reusable page structures with placeholder variables. Create new pages from a template to save time and keep content consistent.

Suggestions

Readers can propose edits to page content without overwriting it. Authors accept or reject each suggestion individually.

Live Collaboration

Several people edit the same page at once, with live changes, cursors, and presence avatars. On by default.

Version History

Every save creates a snapshot. Restore any previous version at any time — the restore creates a new version rather than overwriting the current one.

Page Permissions

Permissions are set per page. They are not inherited from the parent page or the Space. Restrict any page to specific users or groups independently.

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Page hierarchy

Pages are organized in a tree:
There is no depth limit. Drag and drop pages in the sidebar to reorder them or change their parent. Moving a page to a different Space is also supported from the page options menu.

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Page types

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The editor

The Docs editor supports:
  • Headings (H1–H3) with automatic anchor links
  • Lists — bulleted, numbered, task lists
  • Tables — add, delete, and resize rows and columns
  • Code blocks — syntax highlighting with language picker
  • Callouts — info, tip, warning, and danger block types
  • Embeds — YouTube, Figma, Loom, and any URL-based embed
  • Images — upload or paste directly
  • Slash commands — type / to insert any block type instantly
  • @mentions — mention team members to send them a notification
  • Markdown shortcuts — **bold**, # Heading, `code`, and more
Content is auto-saved when you move focus away from the editor. There is no manual save required.

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Connected to the rest of Collabase

  • Test Management — link a page as the requirement document for a test case
  • Projects — attach pages as project documentation
  • Registry — pages can document the purpose and usage of registry schemas
  • Automation — trigger automations when pages are created or updated
  • CollabaseAI — published pages are indexed and available through the assistant
Last modified on July 30, 2026