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Collabase Docs

Collabase Docs interface Collabase Docs is the built-in knowledge base for every Space. It’s where teams write, review, and maintain all their structured knowledge — technical specs, runbooks, design decisions, meeting notes, onboarding guides, and more. Every document is a page — rich text with a status, author, version history, permissions, and a place in the Space’s nested tree.

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What makes Collabase Docs different

Pages

Rich-text documents with nested structure, custom fields, status tracking, and version history.

Templates

Reusable page templates for consistent documentation — meeting notes, ADRs, runbooks, post-mortems.

Suggestions

Readers propose inline edits. Page owners approve or reject — keeping control while enabling broad contribution.

Space-level permissions

Pages inherit Space permissions by default. Individual pages can be restricted further.

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The editor

The Collabase editor supports:
FeatureHow
Rich textBold, italic, underline, strikethrough, inline code
HeadingsH1–H3 with auto-generated anchor links
Code blocksSyntax highlighted, with language picker
TablesFull table editing with row/column add, delete, and resize
ImagesUpload or paste
CalloutsInfo, warning, tip, danger callout blocks
EmbedsYouTube, Figma, Loom, and any URL-based embed
@MentionsMention team members — they get an in-app notification
Slash commandsType / to insert any block type
Markdown shortcuts**bold**, # Heading, `code`

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Page status flow

DRAFT → IN REVIEW → PUBLISHED → ARCHIVED
  • DRAFT — visible to editors only
  • IN REVIEW — flagged for review; visible to members
  • PUBLISHED — the live, canonical version
  • ARCHIVED — retained for history but not shown in navigation

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AI features

The AI Assistant in Docs provides:
  • Slash → AI: Improve — rewrite selected text to be clearer
  • Slash → AI: Translate — translate selected text to another language
  • Slash → AI: Summarize — generate a summary of the whole page
  • Slash → AI: Continue — generate continuation based on context
AI runs via your configured AI model (Ollama or OpenAI) — see Admin → AI Configuration.

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Integration with other Collabase apps

  • Test Management — Link test specs in Docs to test cases
  • Projects — Attach pages as project documentation
  • Automation — Trigger automations when pages are created or updated
  • AI Brain — Published pages are indexed and searchable via the AI Brain