> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collabase.ch/llms.txt
> Use this file to discover all available pages before exploring further.

> How to log, edit, and manage time entries in the Collabase time calendar using manual entry or the live timer.

# Logging time

# Logging Time

The **Times** view is a calendar where you create and manage time entries. You can switch between day, week, and month views to see your logged hours, and entries are colour-coded to show whether they are billable.

Navigate to **Times** using the sidebar. If you do not see it, ask your administrator to check that the Time Tracking module is enabled for your space.

***

## Creating a time entry

<Steps>
  <Step title="Open the Times view">
    Click **Times** in the main sidebar. The calendar opens in week view by default.
  </Step>

  <Step title="Open the entry dialog">
    Click any empty time slot on the calendar to open the entry dialog pre-filled with that date and time, or click **+ Log Time** in the top-right corner to open a blank dialog.
  </Step>

  <Step title="Fill in the entry details">
    Complete the fields as needed (see the field reference below). At minimum, enter a duration and a date.
  </Step>

  <Step title="Save the entry">
    Click **Save**. The entry appears on the calendar immediately. Billable entries display a green badge showing the billable percentage.
  </Step>
</Steps>

***

## Entry fields

| Field                 | Description                                                                                       |
| --------------------- | ------------------------------------------------------------------------------------------------- |
| **Date**              | The date the work was performed. Defaults to today.                                               |
| **Duration**          | How long the work took. Accepts several formats — see the note below.                             |
| **Description**       | Optional free-text note about what was done.                                                      |
| **Task**              | Link the entry to a specific task. Start typing to search across all projects you have access to. |
| **Project**           | The project this time belongs to. Auto-filled when you select a task, or select manually.         |
| **Team**              | Associate the entry with a time tracking team for filtered reporting and approval routing.        |
| **Account**           | The billing account (client, retainer, or cost center) this time should roll up into.             |
| **Billable**          | Toggle on to mark this entry as billable.                                                         |
| **Billable %**        | What percentage of the logged time is billed to the client. Defaults to 100 when Billable is on.  |
| **Custom Attributes** | Any worklog attributes configured by your admin (activity type, service category, etc.).          |

<Note>
  **Duration formats** — Collabase accepts any of these: `1h 30m`, `1:30`, `90` (treated as minutes), or `1.5h`. All formats are converted to minutes internally.
</Note>

<Note>
  **Billable % over 100** — entering a value above 100 is intentional for round-up billing scenarios where clients are billed for more than the actual time logged. For example, a 45-minute call billed as a full hour would be `133%`.
</Note>

***

## Using the timer

The built-in timer lets you track time as you work instead of entering it manually after the fact.

<Steps>
  <Step title="Start the timer">
    Click the **Start Timer** button at the top of the Times view. The button changes to a live counter showing elapsed time in HH:MM:SS format.
  </Step>

  <Step title="Work normally">
    The timer continues running in the background as you navigate around Collabase. The elapsed time is shown in the sidebar button so you always know it is active.
  </Step>

  <Step title="Stop the timer">
    Click the timer button again to stop it. The entry dialog opens automatically with the duration pre-filled based on the elapsed time.
  </Step>

  <Step title="Complete and save the entry">
    Fill in the remaining fields (task, project, account, etc.) and click **Save**. The entry is added to today's calendar.
  </Step>
</Steps>

<Note>
  Only one timer can run at a time. Starting a new timer will prompt you to stop the current one first.
</Note>

***

## Editing and deleting entries

To modify or remove an existing entry:

<Steps>
  <Step title="Find the entry on the calendar">
    Switch to the day, week, or month view that shows the entry. Entries are displayed as coloured blocks labelled with the description or task name.
  </Step>

  <Step title="Open the entry dialog">
    Click the entry block to open the edit dialog with all fields populated.
  </Step>

  <Step title="Make your changes or delete">
    Edit any field and click **Save**, or click **Delete** at the bottom of the dialog to remove the entry permanently.
  </Step>
</Steps>

<Warning>
  Entries in a **SUBMITTED** or **APPROVED** timesheet period are locked and cannot be edited or deleted. If you need to correct a submitted entry, ask your administrator or team lead to reject the period and return it to Draft status.
</Warning>

***

## Workload progress

If your administrator has set up a [Workload Plan](/time-tracking/holiday-workload-schemes) for you or your team, a progress bar appears at the top of each day column in the calendar. The bar shows how many hours you have logged against your daily target.

* **Grey bar** — below target for the day.
* **Green bar** — target reached or exceeded.

Days that fall on a public holiday (from the linked Holiday Scheme) show no target and no progress bar.

***

## Viewing billable status

Each calendar entry displays a small badge showing the billable percentage when **Billable** is on:

* **Green badge** — entry is marked billable. The number shows the billable percentage (e.g. `100%` or `75%`).
* **No badge** — entry is non-billable.

Switch to month view for a condensed summary that shows total hours logged per day without the per-entry detail.