> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collabase.ch/llms.txt
> Use this file to discover all available pages before exploring further.

> Configure a space — rename it, manage members, toggle modules, override AI settings, and archive or delete the space.

# Space settings

Space settings let Space Owners configure how a space looks, which modules are active, and who has access. Open them by navigating to your space and clicking the **gear icon** or **Settings** in the space sidebar.

Only **Space Owners** can access space settings. Admins at the instance level also have access to all spaces.

***

## General settings

The **General** tab controls the space's identity and visibility.

| Setting               | Description                                                                                                   |
| --------------------- | ------------------------------------------------------------------------------------------------------------- |
| **Name**              | The display name shown in the sidebar and header. Can be changed at any time.                                 |
| **Mission statement** | A short description shown on the space home page. Helps members understand what the space is for.             |
| **Icon**              | An emoji or image displayed next to the space name in the sidebar.                                            |
| **Color**             | An accent color used in the space header and sidebar indicator.                                               |
| **Visibility**        | Controls who can access the space — Private, Internal, or Public. See [Spaces](/concepts/spaces) for details. |

Click **Save** after making any changes.

<Warning>
  The space **slug** (the short identifier used in all URLs) is set at creation time and cannot be changed. Changing it would break all existing links to content in this space.
</Warning>

***

## Members

The **Members** tab lets you invite individual users or entire groups and assign their space role.

### Inviting an individual member

<Steps>
  <Step title="Open Space Settings → Members">
    Click **Add Member**.
  </Step>

  <Step title="Search for the user">
    Type a name or email address. Only users who already have a Collabase account appear in the results.
  </Step>

  <Step title="Assign a space role">
    Choose **Space Admin**, **Manager**, **Member**, or **Viewer**. See [Permissions](/concepts/permissions) for a breakdown of what each role can do.
  </Step>

  <Step title="Click Add">
    The user immediately gains access to the space with the selected role.
  </Step>
</Steps>

### Granting access to a group

Instead of inviting users one by one, you can grant access to an entire group. All current and future members of the group automatically inherit the space role you assign.

<Steps>
  <Step title="Click Add Group in the Members tab">
    Select the group from the dropdown. Groups are managed under Admin → Groups.
  </Step>

  <Step title="Assign a space role">
    Choose the role for all members of this group.
  </Step>

  <Step title="Click Save">
    Group membership is applied immediately. Adding or removing users from the group automatically updates their access to this space.
  </Step>
</Steps>

### Changing or removing a member

* To change a member's role, use the role dropdown on their row and save.
* To remove a member, click the remove button on their row. The user immediately loses access to the space and its content.

***

## Permissions

The **Permissions** tab lets you assign a Permission Scheme to the space and configure per-member roles.

### Permission Scheme

A Permission Scheme defines what Managers, Members, and Viewers can do across all modules in this space. One scheme applies to the whole space.

<Steps>
  <Step title="Open Space Settings → Permissions">
    The current scheme is shown at the top of the tab.
  </Step>

  <Step title="Select a scheme">
    Choose from the available schemes in the dropdown. Collabase ships with four built-in schemes (Open, Default Software, Client / Read-only, Restricted / Confidential) plus any custom schemes created by your admin.
  </Step>

  <Step title="Save">
    The new scheme takes effect immediately for all members of the space.
  </Step>
</Steps>

<Note>
  Only Space Admins and instance Admins can change the Permission Scheme for a space.
</Note>

Custom schemes are created and managed under **Admin → Permission Schemes**. See [Permissions](/concepts/permissions) for a full breakdown of what each scheme allows.

***

## Modules

The **Modules** tab (sometimes shown as **Apps**) lets you enable or disable modules within this space.

| Module              | What it provides                                     |
| ------------------- | ---------------------------------------------------- |
| **Docs**            | Pages, templates, and a collaborative knowledge base |
| **Projects**        | Tasks, boards, and project management                |
| **Test Management** | Test cases, suites, runs, and results                |
| **Automation**      | Workflow pipelines and triggers                      |
| **Intranet**        | Announcements and team news                          |
| **Registry**        | Structured object database with custom fields        |
| **Time Tracking**   | Time logging and reports                             |

Disabling a module hides it from the space sidebar for all members. Existing data is preserved — re-enabling the module restores full access to everything that was there before.

***

## AI settings

AI is configured for the whole instance, not per space. An administrator selects the provider and the model under **Admin → Settings → AI settings**, and every space uses it. See [AI Configuration](/admin/ai-configuration).

***

## Notifications

The **Notifications** tab controls space-level notification defaults. Individual users can further customize their preferences from their own profile.

***

## Danger zone

The **Danger zone** tab contains irreversible actions.

### Archive space

Archiving makes the space read-only and hides it from the active space list. No content is deleted. Archived spaces can be restored from **Admin → Spaces**.

### Delete space

<Warning>
  Deleting a space is permanent and cannot be undone. All content in the space — pages, tasks, test cases, automations, registry objects, and member assignments — is permanently deleted. Only the Space Owner can delete a space.
</Warning>

Before deleting, export or back up any content you want to keep. Once deleted, there is no recovery unless you restore from a database backup (see [Backup & Restore](/admin/backup)).

<Steps>
  <Step title="Open Space Settings → Danger zone">
    Click the **Delete Space** button.
  </Step>

  <Step title="Type the space name to confirm">
    Enter the exact space name in the confirmation field to prevent accidental deletion.
  </Step>

  <Step title="Click Delete">
    The space and all its content is permanently removed.
  </Step>
</Steps>

***

## Related pages

* [Spaces](/concepts/spaces) — what spaces are and how to create them
* [Permissions](/concepts/permissions) — space roles in detail
* [Users & Groups](/admin/users-groups) — managing groups for bulk space access