> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collabase.ch/llms.txt
> Use this file to discover all available pages before exploring further.

> Update your personal information, choose your language, manage notifications, change your password, and create API tokens.

# Profile

Your profile controls how you appear to others in Collabase and how you receive notifications. All profile settings are personal — they only affect your own account.

Open your profile by clicking your **avatar** in the bottom-left corner of the sidebar and selecting **Profile** or **Settings**.

***

## Profile tab

The **Profile** tab controls your identity within Collabase.

| Field            | Description                                                                                |
| ---------------- | ------------------------------------------------------------------------------------------ |
| **Display name** | The name shown next to your content, comments, and in member lists                         |
| **Email**        | Your login address — used for password resets and email notifications                      |
| **Avatar**       | A profile picture shown throughout the app. Click your current avatar to upload a new one. |
| **Bio**          | An optional short description about yourself, visible on your profile card                 |
| **Timezone**     | Used to display dates and times correctly for you                                          |
| **Language**     | The interface language for your account                                                    |

Click **Save** after making any changes.

### Supported languages

Collabase is fully translated into four languages. Choose yours from the **Language** dropdown:

| Language | Code |
| -------- | ---- |
| English  | EN   |
| German   | DE   |
| French   | FR   |
| Italian  | IT   |

Changing your language takes effect immediately — the interface reloads in the selected language.

<Note>
  If your account was set up through an identity provider (LDAP, SAML, or SCIM), your name and email may be managed by your company directory. Those fields will be locked in Collabase — update them in your directory and they will sync automatically on your next login or directory sync.
</Note>

***

## Notifications tab

The **Notifications** tab controls when and how Collabase notifies you about activity relevant to your work.

### In-app notifications

In-app notifications appear in the **bell icon** in the top navigation bar. Click the bell to open the notification panel. Unread notifications are highlighted. Click any notification to navigate directly to the relevant item and mark it as read.

Click **Mark all as read** to clear all unread indicators at once.

### Per-event notification toggles

You can enable or disable notifications for specific events:

| Event                       | What triggers it                                         |
| --------------------------- | -------------------------------------------------------- |
| **Task assigned to you**    | Someone assigns a task to your account                   |
| **Task mentioned you**      | Your name is @mentioned in a task comment or description |
| **Page commented**          | A comment is added to a page you follow                  |
| **Page mentioned you**      | Your name is @mentioned in a page                        |
| **Test run completed**      | A test run you are watching finishes                     |
| **Automation notification** | An automation pipeline sends you a direct notification   |

Toggle each event on or off to match your preferences.

### Email digest

If email is configured on your Collabase instance, you can receive a summary of unread notifications by email:

| Option     | What it sends                                                            |
| ---------- | ------------------------------------------------------------------------ |
| **Off**    | No email notifications                                                   |
| **Daily**  | A digest of the previous day's unread notifications, sent in the morning |
| **Weekly** | A digest of the past week's unread notifications, sent on Monday         |

***

## Security tab

The **Security** tab is where you manage your login credentials and API access.

### Changing your password

<Steps>
  <Step title="Open your profile and select the Security tab">
    Click your avatar → Profile → Security.
  </Step>

  <Step title="Enter your current password">
    You must verify your identity before setting a new password.
  </Step>

  <Step title="Enter and confirm the new password">
    Type the new password and then type it again in the confirmation field. Passwords must be at least 8 characters.
  </Step>

  <Step title="Click Save">
    Your password is updated immediately. Active sessions on other devices remain open — only the password itself changes.
  </Step>
</Steps>

<Note>
  Password change is not available for accounts that sign in exclusively through an external provider (Google, GitHub, SAML, or LDAP). To change those credentials, contact your identity provider or IT administrator.
</Note>

***

## API tokens

API tokens allow you to access Collabase programmatically — for example, to integrate with other tools, run scripts, or use the Collabase API from automation workflows outside the platform.

<Warning>
  API tokens grant the same access as your user account. Treat them like passwords. Never share a token or commit one to a code repository.
</Warning>

### Creating a token

<Steps>
  <Step title="Open your profile and select the Security tab">
    Scroll to the **API Tokens** section.
  </Step>

  <Step title="Click New Token">
    Enter a descriptive name that identifies what this token is used for (e.g. "CI Pipeline", "Zapier Integration").
  </Step>

  <Step title="Copy the token immediately">
    The full token value is shown only once. Copy it and store it securely (for example, in a password manager or as an environment variable). After you close this dialog, the token cannot be retrieved again.
  </Step>
</Steps>

### Managing tokens

The Security tab lists all your active API tokens by name and creation date. The full token value is never shown again after creation.

To revoke a token, click the **delete** button next to it. The token stops working immediately. If a token is lost or compromised, delete it and create a new one.

| Attribute   | Detail                                                                                      |
| ----------- | ------------------------------------------------------------------------------------------- |
| **Scope**   | Tokens have the same permissions as your user account                                       |
| **Expiry**  | Tokens do not expire automatically — revoke them manually when no longer needed             |
| **Storage** | Tokens are stored as a secure hash — Collabase cannot recover or display the original value |

***

## Profile visibility

Your profile information is visible to other members on your Collabase instance in the following places:

* **Member lists** in spaces and projects show your display name and avatar
* **Task and page assignments** show your avatar and name
* **Comments and mentions** show your display name
* **Profile card** (shown when someone clicks your name) displays your display name, avatar, bio, job title, and department

Your email address, timezone, and language preference are not visible to other users — they are private to your account.

***

## Related pages

* [Identity Providers](/admin/identity-providers) — how SSO accounts are managed (for accounts provisioned via Google, GitHub, SAML, or LDAP)
* [Permissions](/concepts/permissions) — how your role affects what you can see and do
* [Users & Groups](/admin/users-groups) — admin view of user accounts